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Executive Administrator [ https://www.governmentjobs.com/careers/kingcounty/jobs/4672668 ] 09/27/2024 05:01 PM PDT

*THIS IS A SPECIAL DUTY ASSIGNMENT.  *

*ONLY KING COUNTY EMPLOYEES ARE ELIGIBLE TO APPLY*

*Duration: 6 months*

 
 _For Special Duty Assignment interest, you must be a Career Service, Career Service Exempt or other regular (non-temporary) employee in King County who has completed their initial County probation. You must have supervisor approval prior to taking a Special Duty Assignment._

*Position Summary*

* *

Department of Public Health – Seattle & King County’s Prevention Division is seeking diverse applicants for the *Executive Administrator (Executive Secretary/Assistant I)* position to provide administrative and direct confidential support to the Prevention Division Leadership and Administration Team. This position plays a key role in the division and is responsible for a range of advanced administrative and coordination duties such as organizing productive meetings, managing calendars, and ensuring smooth operation of our daily activities. 

 

The Executive Administrator will provide quality customer support to division managers and  staff, to enable timely completion of business processes, adherence to Department and Division policy, and efficient issue resolution. The role serves as a primary point of contact for both leadership and various staff to coordinate, assist, organize, and prioritize requests and tasks as needed on a daily basis.  This role requires a proactive, resourceful, and confident individual who thrives in a fast-paced environment and is adept at managing multiple priorities.

 

*Why Join Our Team?*

The Prevention Administration team is collaborative and is striving to build a culture of wellbeing and belonging across the division. With a bird's-eye view of the division's operations, this position has opportunities to learn about and support a wide range of Prevention Division programs and services. This role also provides opportunities to contribute to a variety of division and department initiatives that center equity, from employee engagement to strategic planning.

 

*Background*

The Executive Administrator will be a member of the division’s Administration Team, which provides customer-focused support and guidance to programs, with a focus on anti-racism and equity, employee wellbeing and sustainable funding. The Prevention Division provides core, foundational public health services and is responsible for protecting the health of the public through controlling the spread of communicable disease and identifying premature causes of death. Organizationally, the division is comprised of 6 sections: Communicable Disease, Epidemiology and Immunizations, HIV/STI/HCV Program, Tuberculosis Control, Vital Records, Public Health Laboratory, and the Medical Examiner’s office. The division has over 250 employees and a biennial budget of over $140M.

 

*Commitment To Equity and Social Justice*

Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.

 

The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.

 

We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities.

 

To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx

 

*Work Schedule*

Typical work schedule is Monday through Friday, from 8:00 am to 5:00 pm with some scheduling flexibility. This position is hourly and overtime eligible.

 

*Work Location*

This position is hybrid with a combination of home-based telework and onsite work at the Chinook Building located at 401 Fifth Ave. Seattle, WA 98104.   Position will require at least one-day per week in the office and will need to be able to come in for meetings as needed.

 

*Teleworking:*

Some of the work associated with this position will be performed through teleworking, and will report to office location and to meetings as needed. Travel to other work locations may be necessary. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. 

 

Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team.

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